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Document Chasing Cost Calculator

Built for firms that collect documents constantly, not just once or twice a year. If you're a bookkeeper chasing bank statements and receipts every single month, this is for you — but the sliders flex down for quarterly VAT work or tax-season-only collection too. Adjust the numbers to match your firm and watch the annual total update in real time.

Your firm
20
5150
5
220

Monthly bookkeeping is usually 3–6: bank + card statements, receipts, sales export

12
112

Monthly close = 12 · Quarterly VAT = 4 · Tax season only = 1–2

Reminder effort
2
18

Industry average: 3.2 touches per document for one-off collection; routine monthly clients usually need fewer

8 min
3 min30 min

Compose + send + log status update

20 min
5 min90 min

Inbox scanning, spreadsheet updates, "did you get it?" replies

10 days
330

For a monthly close this is usually the first 1–2 weeks; tax season runs much longer

Resubmissions
20%
5%50%

Industry average: 23% of documents require correction — recurring monthly clients tend to run a little lower once trained

15 min
5 min45 min

Review + rejection message + reprocessing on correct submission

Your rate
$95 / hr
$40$350

Used to calculate both direct cost (60% of rate) and opportunity cost

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