free tool

Client Capacity Planner

Find out how many additional clients your firm can realistically take on — and exactly where your hours are going. Based on real accounting firm utilisation benchmarks.

1. Available Time Base

Target work hours per week 45 hrs / week

20 40 60 80

Non-client time (admin, marketing, CPE, meetings) 25% of total

5% 20% 35% 50%

2. Monthly Bookkeeping Workload

Number of ongoing bookkeeping clients 8 clients

0 15 30 45 60

Average bookkeeping hours per client / month 3 hrs / client

0.5 5 10 15 20

3. Annual Tax Return Volume

Individual returns (Form 1040s) 25 returns / year

0 50 100 150 200

Average hours per individual return 3 hrs / return

1 5 10 15

Business returns (S-Corp, Partnership, C-Corp) 5 returns / year

0 12 25 37 50

Average hours per business return 8 hrs / return

2 9 16 23 30

4. Capacity Utilization Goal

Target billable utilisation 75% target

65% 75% 85% 90%

AICPA benchmark: 70–80% for staff, 50–65% for firm principals/partners.

Reclaim 18% of your capacity — without hiring.

The average accounting practice spends 18% of billable hours on document chasing. Quire automates the client request, reminder, and collection cycle so you can invest that time in billable advisory work, growth, or simply taking back your evenings.

See how Quire works

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